Office Manager

US-GA-Atlanta
1 month ago
Requisition ID
2017-14399
# of Openings
1
Category
Office Services
1545 NW Peachtree St

Overview

The 360i Office Manager plays an essential role in the Office Services (OS) department ensuring the office workflow is organized and runs seamlessly. The Office Manager serves as the primary point of contact for all inquiries pertaining to the office and supports the SVP.  The Office Manager must have the ability to work independently on projects, from conception to completion, perform under pressure in a face-paced environment, and be able to build strong relationships with vendors and building management.   The ideal candidate for this role is a self-starting problem-solver that can work both independently and collaboratively, has the ability to juggle multiple tasks using sound judgement in prioritizing, has impeccable oral and written communication skills, and a keen eye for detail.

Responsibilities

  • Assists Travel & Events Manager with planning, organizing and executing all internal and external events
  • Coordinates with HR on new hire seating and desk setup
  • Ensures all conference rooms and common areas throughout the office are kept clean and organized
  • Handles catering requests for all client and internal meetings
  • Purchases all kitchen supplies, oversees pantry supply, milk, fruit and office snack budgets, and ensures kitchen is fully stocked on a daily basis
  • Answers employee inquiries and email requests with assistance of OS Coordinator/Receptionist
  • Daily lunch coverage of reception desk
  • Continually updates and maintains seating chart and office maps
  • Coordinates all fire/emergency drills – send out emails to agency regarding drill times, calendar reminders for fire safety team members for upcoming drills and training meetings
  • Organizes yearly CPR and AED machine training sessions for employees
  • Ensures all information regarding emergency communications for the office (signage, info cards, etc.) is kept up to date and properly disseminated
  • Coordinates employee moves with HR and IT departments
  • Coordinates with marketing team for desk drops and special agency events
  • Acts as a Facilities liaison with building management – COI submissions, scheduling of repairs, temperature control requests
  • Manages and oversees relationship with office cleaning vendor – contract negotiation for daily services
  • Manages relationship with parking vendors, coordinates with HR for new hire parking set-up and oversees parking upgrades for existing employees
  • Assigns and manages employee access cards, keeps building manager and building security updated on changes
  • Monitors temperature and schedules maintenance of server room A/C units and communicates with facilities director if something needs repair/replacement
  • Manages and oversees relationship with office vendors (vending machines, café supplies, coffee, soda fountain co2 and syrup, nitro cold brew coffee, and kitchen equipment)
  • Manages ordering, inventory and facilitates delivery of new beer kegs for café beer taps

Qualifications

  • 3+ years of experience in office administration or similar role
  • Experience with vendor relationship management
  • Budget management
  • Impeccable administrative and organizational skills
  • First-rate written and oral communication skills
  • Knowledge of Microsoft Office Outlook, Word, Excel, PowerPoint, and Concur

 

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